Josh, thank you again for a great meeting yesterday. You have admirably led the group for these past two years and it is much appreciated. Your taking on the Ambassador role will be additional responsibility and, as was mentioned, some of the work (and it is “work”) that you do for the LUG needs to be shifted to others. To that end, I would like to offer the following proposals for discussion.
Each event should have a “Lead Coordinator”. The LC can be the main point of contact for the event staff and also work with LUG members to flesh out and finalize the display for the event. To some degree, we already do this. But I know that Josh still does a lot of the ongoing coordinating and back and forth with the various event staffs. Once an LC is in place for a given event, responsibility for communication would be turned over to the LC, relieving Josh from further responsibility. The LC would also be responsible for event staffing (setting up the Doodle, etc.) and reporting redemption credits.
We could also establish various committees to help more evenly distribute the workload. Examples of such committees could be Hospitality (in charge of food for meetings, etc.), Competition and Redemption (in charge of the Build Challenges – initiating and judging – as well as the reward redemption program), and Public Relations (website design and maintenance, Facebook postings, thank you notes, and responding to various requests by the general public). 2-3 members per committee should be more than enough. And none of the committees should require much of a time commitment. But I think establishing these would help ease the load on Josh tremendously.